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Vendor Rules and Requirements 2024

 

 

The 60th annual De Soto Days Festival will be held in downtown De Soto, KS, Thursday, August 29 through Saturday, August 31, 2024.

  • Vendor applications will be available online beginning March 15, 2024 and will end on Aug 15, 2024 or when all booths have been reserved and paid, whichever comes first.   

  • Applications must be clear and specific as to what the booth will be selling or presenting.  This information will assist in regard to placement and avoid duplication of vendors. 

  • Vendors will be selected based on criteria established by the De Soto Days Committee. Acceptance of vendors is at the discretion of the De Soto Days Committee.

  • Full payment must be made at the time the application is approved.    A receipt will be issued.  The link for payment will be sent to vendors once their application is accepted.

  • A Vendor Setup Information email will be sent to all approved vendors by August 15, 2024. PLEASE READ THIS MATERIAL.

  • The vendor space is non-transferable and non-refundable.  De Soto Days is rain or shine.  In the unfortunate event of inclement weather, no refunds will be issued for a weather-related cancellation.

  • Booth locations or "spots" are subject to change at the discretion of the De Soto Days Festival Committee and/or City of De Soto.

  • Vendors will receive a Final Setup informational email (final check-in times, location, etc.) approximately one week before the event.

  • Approved vendors, who can no longer attend, must contact the Vendor Coordinator at amakersgiftshop@gmail.com as soon as possible.  Absences, or abandoned booths, will result in forfeiture of current booth and attendance at future year festivals.

  • Only the items indicated on the application will be allowed to be sold at the festival.  Any violations may be asked to leave immediately and will not be allowed to return in future years.

  • Vehicles are only allowed in the festival area for loading and unloading during specific times. No vehicles are allowed inside the festival and/or vendor area during festival hours.  Any violations are subject to immediate removal of vendor space and jeopardize not being allowed to return in future years. Vehicles may be towed at owner's expense. A gated vendor parking lot is available.

  • Vendors must set up during the specified time and at the assigned booth location.

  • All Craft Vendor Booths are REQUIRED to be open on Friday 6:00 p.m. to 10:00 p.m. and  Saturday from 9:00 a.m. to 9 p.m. 

  • All Food Vendors are REQUIRED to be open Thursday and Friday  6:00 p.m. to 10:00 p.m.; Saturday from 9:00 a.m. to 11 p.m.

  • Vendors who leave prior to end times will be subject to a denied application in future years.

  • Limited electrical outlets are available.   There will be either 110 volts and/or  220 volts outlets available.  Each vendor must provide their own extension cord to access electricity.

  • FOOD VENDORS will be required to provide their own generator unless otherwise communicated.

  • Alcoholic beverages are only permitted in designated areas and not allowed at vendor booths.

  • No illegal substances of any kind will be permitted.

  • No carnival, garage sale, flea market type items or booths permitted.

  • Vendors purchase a pavement space at  De Soto Days.  No other items are provided.  Suggested items to bring include, but not limited to, a 25-50’ heavy-duty extension cord, easy-up tent, tables, chairs, shelving, signage, marketing materials, blocks/sandbags, umbrellas, raincoats, trash bags and wagon/cart/dolly for easy loading.

  • All booths must be kept clean of litter/trash throughout the entirety of the festival.  Food vendors need to properly dispose of food items, leftovers, etc. Trash bags are not provided.

  • Booths must be self-contained. There will not be room to walk-around between booths.  If you need additional space for trailers, tables, etc., please request more than one space during the application and payment process.  A fee for each space will be required.

  • It is the responsibility of the Independent Consultants to follow their business rules in regard to festivals and events.

  • The De Soto Days Committee, and/or the City of De Soto, KS are not responsible for any lost, damaged, stolen items, or accidents, injury, or illness.

  • The De Soto Days Committee and/or the City of De Soto, KS are not responsible, nor do we collect sales tax to remit to the State of Kansas.  The Kansas Department of Revenue requires us to submit a list of all vendor names and addresses.  It is the responsibility of every vendor to comply with all state and local sales tax laws.

Please complete an application to apply and read the regulations prior to submitting your application.

  • All federal, state, and local laws governing retail sales tax must be followed.  By completing this application, you attest to understand the rules and regulations of the festival and will comply.  You agree you realize that failure to comply may result in expulsion from the festival.  

Contact:

Ananbel Sanchez

amakersgiftshop@gmail.com

Allison Woodland

woodlandallison@gmail.com

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